A customer recently decided to utilize our Web To Print solution for their business cards. The original goal was to reduce the cost of the cards. they quickly realized a Web To Print solution could provide even more valuable savings by revolutionizing their entire ordering process.
Before Web To Print they had to create group orders of cards to get the lowest price, look at the steps they went through just to order business cards.
Manager sends an email to all employees asking who needs business cards.
Manager follows up to make sure everyone responds.
Manager gathers all the responses and contacts the printer with a list of employees that need cards.
The printer spends the next week creating proofs of each card and sends the proofs back to the manager.
Manager emails the proofs to each employee asking them to approve the proof or make changes.
Manager follows up on all the proofs because many employees don't respond.
Manager collects changes on all cards that are not correct, sends the changes to the printer and the entire process is repeated.
Ordering business cards took 3-4 weeks and created irate employees. The process was not only inefficient, it drove the manager and the employees crazy.
The Web To Print solution changed the process to one that is complete in minutes.
Look at the process using Web To Print.
Employee logs in and either views their existing card or creates a new one. They make any needed changes and view an electronic proof within seconds, they submit the order and they're done.
Manager receives an email that an order is waiting for approval, the manager logs in, approves, changes, or deletes the order, once approved it goes right to production.
What used to take far too much time and too many resources is complete in minutes with Web To Print.
The customer saved close to 40% on the cost of the business cards, which for a company of 500 employees is significant, but the real value is the amount of time they saved, and the increased productivity they gained by changing the ordering process. In fact they are so happy with what Web To Print did for their business cards they are exploring ways to implement Web To Print for their document holders, presentation folders, overnight packages and envelopes. If they can get the same efficiencies as they did with their business cards, its like money in the bank.